Question 1

Why Outsource Payroll?

Accepted Answer

Managing Payroll is getting more difficult each year
Payroll management is becoming more complex each year due to changes in regulations. Keeping up with compliance and maintaining accurate records can be a challenging task for in-house payroll teams, who often struggle with manual processes and data entry errors. This can lead to increased workload and potential fines for non-compliance.

Simplify Payroll and Compliance
To simplify payroll and ensure compliance, many companies turn to outsourcing their payroll. Pay the Staff offers a web-based solution to manage payroll and integrate with HR and time management systems. Our technology gives you control over your data, real-time access to payroll costs, and customized reporting. All employee data, payroll, and tax information, payslips, and IRD filing are securely managed through our technology.
Outsourcing payroll with Pay the Staff is more cost-effective than hiring a payroll administrator, as you save on staff salaries, benefits, and SSC contributions. You'll have a dedicated team member to assist with any questions, and have full control over your payroll, making changes and accessing real-time reports at any time.

Getting Started Guide
Now that you’ve decided to outsource payroll, here are the first steps to get started:

To get started with outsourcing payroll, evaluate your in-house processes, determine the services you need to outsource, and simplify your operations with Pay the Staff. Our implementation team will ensure all procedures are in place and help with a smooth transition.
Visit our website www.paythestaff.com or call us today +356 777 00 777 to learn more about outsourcing payroll with Pay the Staff.

Question 2

Frequently asked questions about Payroll Outsourcing

Accepted Answer

·        Do I need to hire an in-house payroll specialist if I opt for payroll outsourcing?
No, by outsourcing your payroll to Pay the Staff, you can save the cost of hiring a payroll administrator. We will take care of all aspects of your payroll process, including filing with IRD, so you don't need to have a team of in-house payroll managers. Just have a point of contact for Pay the Staff if you have any questions.

·        Is payroll outsourcing more cost-effective than in-house payroll management? 
Payroll outsourcing is more cost-effective than hiring a payroll administrator and taking care of benefits and contributions. This way, companies can allocate their internal resources towards driving company growth and other important initiatives.

·        Will I have control over my payroll data if I outsource payroll? 
Yes, you will have complete control over your payroll process with payroll outsourcing. You can make changes and access real-time reports whenever you need to. The advanced security measures in payroll technology ensure that all employee information is stored securely and in compliance with data privacy regulations.

·        Is support available if I have questions or need to make changes? 
Yes, at Pay the Staff, you will have a dedicated team member to assist you with any questions or concerns. If you need to make changes to your payroll or hire a new employee, our team is here to help.

Question 3

What if I need to add more employees?

Accepted Answer

Adding employees is simple and can be done at any time. The monthly price will be adjusted based on the number of people being paid that month.

Question 4

Do I need to download any software to use pay the staff?

Accepted Answer

No, you don’t need to download anything to use Pay The staff. You will be given all the documents and reports you need on a monthly basis or on request.

Question 5

How do my Employees get paid?

Accepted Answer

We’ll provide you a file to upload on Internet Banking.

Question 6

How do my employees get their payslips?

Accepted Answer

We can provide you with the payslips to distribute else your employees can receive an email with the payslip or given access to the software to view copies of their payslips, FS3 and leave.

Question 7

How does the leave module work?

Accepted Answer

Your employees will be given and username and password and they can apply for leave through the system. Once an employee applies for leave, you receive an email request to approve leave. On approval of leave, this is deducted from the leave entitlement automatically.

Question 8

Who submit my taxes to the IRD?

Accepted Answer

We do. Pay the staff becomes your representative for the IRD which means we handle ALL your monthly submissions and year-end reporting. You will only have to pay one amount a month.

Question 9

Once I’m signed up how long does it take to go live with Pay the staff?

Accepted Answer

Getting started is fast and easy. We'll handle all the details and just need your current employees details and company information. Implementation time will depend on the size of your company, with smaller organizations able to be set up in a matter of hours and larger organizations taking few weeks.

Question 10

What size of company do you service?

Accepted Answer

We serve companies of all sizes, from 1 employee to over 1000 employees. Our solution is fully scalable to meet your needs.

Question 11

What’s included when I sign up?

Accepted Answer

It’s all included! We don’t charge extra for our services. 
Here’s a list of what we’ll do for you.

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